BY POLYCARP MACHIRA, GUARDIAN ON SUNDAY, TANZANIA.
24th May 2015
The
Controller and Auditor General (CAG), has identified irregularities
with the annual procurement plan that led to loss of over Sh 204,346,797
in government departments in the 2013/2014.
Audit results indicates that three ministries, departments and Agencies (MDAs) made procurements worth Sh 196,583,061 out of annual procurement plan and one mission abroad made procurement worth Sh 7,763,736 without having annual procurement plan making a total irregularities of Sh 204,346,797 contrary to regulations.
Regulation 69 (3) of the Public Procurement Regulation (PPR), 2013 requires procuring entity to forecast its requirement for goods, services and works as accurately as practicable with particular references to services or activities programmed in the annual work plan.
The same, according to the requirement, should also be included in the annual estimates. In the CAG report, ministry of East Africa spent a total of Sh 96,940,255 out of the annual procurement plan.
Prison’s service department also spent Sh 63,450,000 over and above the budget and procurement plan while regional secretariat of Mtwara spent Sh 36,192,806 in excess on fuel procurement. Tanzania Embassy in Abu Dhabi made procurement worth Sh 7,763,736 without plan.
“I recommend that the MDAs/RS to ensure that a procurement plan is prepared annually to support its approved budget and programmes” said CAG in his report.
The CAG also realised that there were procurements worth Sh 760,868,514 in some ten MDAs/RS in the 2013/2014 financial year.
Out of the ten MDAs/RS audited four MDAs and six RS made procurement of goods and services without approval of the tender board contrary to section 35(3) of Public Procurement Act (PPA), 2011 and Regulation 55 of PPR of 2013.
According to the report, the MDAS/RS include President’s Office Public Service Commission (Sh 282,788,898), Ministry of Land and Human Settlement (Sh213, 331,441), Police Force Department (Sh85, 158,950) and RS Mwanza (Sh 52,225,487).
Others are RS Singida(Sh 48,712,103),RS Katavi(Sh 44,529,472),Tanzanian Embassy in Rome, Italy (Sh 14,089,157), RS Mara (Sh 13,958,006) and Vice- President’s Office (Sh 6,075,000).
CAG clarified that making procurements without tender boards approval might lead to awarding contracts to incompetent suppliers or contractors thus, transparency, efficiency and effectiveness would not be achieved.
However, he noted that there is significant decrease in irregularities with the annual procurement plan as compared to the last audit.
The value of irregularities for the 2012/2013 for three MDAs was Sh 2,748,885,871, a decrease of Sh 2,544,539,074 compared to irregularities obtained for the year 2013/2014.
Audit results indicates that three ministries, departments and Agencies (MDAs) made procurements worth Sh 196,583,061 out of annual procurement plan and one mission abroad made procurement worth Sh 7,763,736 without having annual procurement plan making a total irregularities of Sh 204,346,797 contrary to regulations.
Regulation 69 (3) of the Public Procurement Regulation (PPR), 2013 requires procuring entity to forecast its requirement for goods, services and works as accurately as practicable with particular references to services or activities programmed in the annual work plan.
The same, according to the requirement, should also be included in the annual estimates. In the CAG report, ministry of East Africa spent a total of Sh 96,940,255 out of the annual procurement plan.
Prison’s service department also spent Sh 63,450,000 over and above the budget and procurement plan while regional secretariat of Mtwara spent Sh 36,192,806 in excess on fuel procurement. Tanzania Embassy in Abu Dhabi made procurement worth Sh 7,763,736 without plan.
“I recommend that the MDAs/RS to ensure that a procurement plan is prepared annually to support its approved budget and programmes” said CAG in his report.
The CAG also realised that there were procurements worth Sh 760,868,514 in some ten MDAs/RS in the 2013/2014 financial year.
Out of the ten MDAs/RS audited four MDAs and six RS made procurement of goods and services without approval of the tender board contrary to section 35(3) of Public Procurement Act (PPA), 2011 and Regulation 55 of PPR of 2013.
According to the report, the MDAS/RS include President’s Office Public Service Commission (Sh 282,788,898), Ministry of Land and Human Settlement (Sh213, 331,441), Police Force Department (Sh85, 158,950) and RS Mwanza (Sh 52,225,487).
Others are RS Singida(Sh 48,712,103),RS Katavi(Sh 44,529,472),Tanzanian Embassy in Rome, Italy (Sh 14,089,157), RS Mara (Sh 13,958,006) and Vice- President’s Office (Sh 6,075,000).
CAG clarified that making procurements without tender boards approval might lead to awarding contracts to incompetent suppliers or contractors thus, transparency, efficiency and effectiveness would not be achieved.
However, he noted that there is significant decrease in irregularities with the annual procurement plan as compared to the last audit.
The value of irregularities for the 2012/2013 for three MDAs was Sh 2,748,885,871, a decrease of Sh 2,544,539,074 compared to irregularities obtained for the year 2013/2014.
SOURCE: GUARDIAN ON SUNDAY
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